Bylaws – February 21, 2019

Article I – Name

The name of this organization shall be Sunset Village Community Association, Incorporated, hereafter referred to as SVCA.

Article II – Purpose

  1. To serve recreational, social, environmental, and other needs of the community as identified by the residents of Sunset Village.
  2. To represent the interests of SVCA before governmental and public agencies.
  3. To improve the neighborhood through democratic citizen participation and involvement.
  4. To inform the residents of matters affecting the community.

Article III – Membership

  1. Any natural person, 18 years of age or older, residing in the geographic area of SVCA shall be considered a resident.
  2. Any resident or person owning property in the geographic area of SVCA shall be eligible for membership.
  3. The right to vote and hold elective office shall be limited to residents.
  4. Membership fees, if any, shall be established annually by the SVCA officers.
  5. The geographic area of SVCA is defined as from the West side of Larkin to the North side of Mineral Point Road to Hillcrest Drive to Merlham Drive including Christopher Court to Midvale Boulevard to Regent Street to Meadow Lane to the South side of University Avenue to Eugenia Avenue to the North side of Bluff Street to Blackhawk to Bagley Parkway to Hillcrest Drive including Vaughn Court to Westmorland Boulevard to the South side of Larkin Street.
  6. Areas geographically contiguous to SVCA may be included if:
    1. A petition for annexation is presented to the officers of SVCA at least one month prior to the Annual Meeting.
    2. At least 80% of the households in the proposed area have signed the petition.
    3. The proposed addition is announced as a voting issue in the newsletter prior to the Annual Meeting.
    4. A majority of SVCA residents present at the general meeting vote favorably to annex the proposed area.

Article IV – Organization

  1. Officers are President or Co-Presidents, Treasurer, and Secretary.
    1. Officers will be elected for a two-year term.
    2. Nominations may be made at the last meeting of the year or, by any resident, in writing to the secretary at least one month prior to the Annual Meeting.
    3. Candidates will be introduced in the first newsletter of the year.
    4. Ballots will be distributed in the first newsletter of the year and must be received by the Secretary prior to the Annual Meeting.
    5. Officers may be elected for no more than two consecutive terms to the same office.
    6. Officers may be elected to an office previously held for two consecutive terms after one term not in that office.
    7. In the event of a vacancy, a replacement to fill out the term will be appointed by the remaining officers.
  2. Committee Chairpersons
    1. Standing Committees are Membership, Communication (Newsletter and Web Communication), Activities, and Traffic and Safety and Parks.
    2. Ad hoc Committees will be appointed as need develops.
    3. Committee Chairs have the responsibility to determine and set budgets for projects or programs subject to the approval of the majority of the officers.
  3. Duties of Officers
    1. Co-Presidents shall:
      1. Preside at all general meetings of SVCA.
      2. Represent SVCA (or assign responsibility for such representation) as speaker and in writing on matters of policy.
      3. Appoint Committee Chairpersons.
      4. Perform other duties customary to the office.
    2. The Secretary shall:
      1. Record the minutes for all meetings and submit a copy for approval at meetings.
      2. Keep an historical archive.
      3. Maintain committee lists.
      4. Perform other duties customary to the office.
    3. The Treasurer shall:
      1. Maintain a record of all SVCA funds and grants and make a financial report at each general meeting.
      2. Collect and record annual dues received.
      3. Be responsible for deposit and disbursement of all SVCA funds.
      4. Reconcile all financial records at least twice per year.
      5. Maintain a bank account at an approved financial institution in the name of SVCA; either the Treasurer or Co-Presidents will sign checks.
      6. Perform other duties customary to the office.

Article V -Meetings

  1. Meetings shall be set by the officers and committee chairs and will be announced in the newsletter and on the website.
  2. A general meeting of SVCA will meet not less than quarterly at a place and time designated by the President of Co-Presidents, and will be announced in the newsletter and on the website.
  3. Special meetings may be called by the President or Co-presidents and by any 10 members of the Association and will be announced on the website, in the Sequoya Branch Library, and, if practical, by newsletter.
  4. All residents and members are invited to attend all general and special meetings.
  5. The first meeting of the year will be the Annual Meeting.
  6. Officers and Committees shall hold such meetings as are deemed necessary.

Article VI – Amendments

The Bylaws may be amended with a three-fourths vote of the residents present at the Annual Meeting, provided such amendment has been published in the newsletter and posted to the website at least two weeks prior to such meeting.